Parent Manual and Forms

We have a fun summer planned this year that will have your kid playing, learning and exploring. Each camp is designed with fun in mind and each camp is led by our trained staff.

The City of Rockville’s Summer Programs are self-regulated under the State Department of Health and Mental Hygiene and undergo periodic inspections. Our camp staff are trained in safety procedures, COVID19 mitigation strategies, program planning, techniques in working with children, first aid, CPR and medication administration. References and criminal background checks are also part of the hiring process.

Camp Planning

Here are some tips to get your summer started right:

Don't forget your forms. The Participant Health and Information Form is required on the first day of camp. If a participant must take prescription or nonprescription medication during program hours, including inhalers and EpiPens, a completed Medication Authorization Form is required.

Pack lunch and snacks. Campers must bring their own non-perishable lunch and snacks. Lunches should be clearly marked with camper’s name. Microwaves and refrigerators are not available.

Don't forget a refillable water bottle. We will have plenty of refilling station to stay hydrated.

Grab the sunscreen. Apply sunscreen at home in the morning and bring sunscreen each day for reapplication. Spray sunscreen is recommended. Sunscreen must be labeled with the camper’s name and in its original container.

Wear a face covering. Face coverings are required. Send your camper with 2-3 fitted face coverings in case one gets lost.

Dress for the weather. Close-toed shoes are required. Sandals are only allowed on pool days.

Leave the valuables at home. We cannot be responsible for lost items so it's best to leave all electronics, jewelry and other valuable safely at home. 

Inclement Weather and Cancellations 

In the event of any program changes, parents will be notified. You may also call the Rec. Info Line at 240-314-5023 for updates.


Sign in/Sign Out Policy. Campers must be signed in/out daily. Only people listed on the Participant Health and Information Form may sign out campers. All authorized persons (including parents) are required to show ID. Campers who are eight-years old and older may sign themselves out of the program with written parental permission. All campers must be signed into the program by an adult.

Daily Health Screenings. Due to the ongoing health situation, all campers and staff are required to take a daily health screening. This screening consists of questions regarding possible symptoms and exposure and daily temperature checks.

Late Pick Up Policy. Parent/guardian must be on time when picking up your child. In case of emergencies, it is important that you have listed all individuals authorized to pick up your child on the Participant Health and Information Form.

  • First Time: First occurrence, the date and time will be documented.
  • Second Time: The date and time will be documented, and a verbal/written reminder will be given.
  • Three or More Times: Repeated infractions may result in your child’s suspension from the program.

Illness. To help prevent the spread of disease, we are not permitted to care for children who are ill. Please inform us if your child contracts a communicable disease such as COVID -19, measles, chicken pox, conjunctivitis (pink eye), influenza, etc.

For the 2021 camp season, we are following the Maryland Department of Health’s COVID-19 Guidance for Child Care Facilities as a reference for our health procedures. The following symptoms are cause for keeping a child at home:

  • Fever
  • Vomiting
  • Diarrhea
  • Rash
  • Head Lice

Children must be free of symptoms for 14 days or have written permission from a health professional before returning to the program. If a child becomes ill during the program, parents or emergency contacts will be called. The child must be picked up in a timely manner.

Program modifications. If your camper is in need of special modifications, including accessible options complete the program modification form and submit before the camp starts. To ensure we have time to provide the accommodation, submit the form early. 

Code of Conduct

To ensure a positive environment for all, participants & parents are expected to review program policies and follow the Code of Conduct.

New Picture 4
  • Be respectful and cooperate with staff and other participants.
  • Follow directions and remain with the group at all times.
  • Participate and include others in games and activities.
  • Speak appropriately. No swearing, profanity or abusive language.
  • Abide by health and safety rules.
  • Use equipment, supplies and facilities in a safe and respectful manner.
  • Keep dangerous items at home. Knives, weapons (including toy weapons) and other dangerous items should not be brought to the program.